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Getting Files into NoteSuite

Last Updated: Jun 25, 2013 02:51PM CDT
There are seven ways to get documents, images, and web pages into NoteSuite:
  1. Email files to NoteSuite
  2. Clip web pages in Safari, Chrome or Firefox or import from Instapaper or Pocket
  3. Import files from your Dropbox account
  4. Drag a file to the NoteSuite Notes Directory
  5. Drag an image onto a note
  6. Copy text or images from another application and paste into NoteSuite
  7. Sync with NoteSuite running on other devices

1. Email Files to NoteSuiteNote

Suite's email receiver is a great way to forward information you receive from other people to your notebook. Or, use it to send yourself a document, image, or to-do. NoteSuite currently handles email attachments up to 5MB, with higher limits planned for the future. 

You can start emailing things to NoteSuite in just three easy steps:
  1. Set up an email account within NoteSuite
  2. Send emails to your NoteSuite email address from any email program
  3. Choose "Get Email" from NoteSuite's File menu to download your emails

Setting Up Your Email Account 

It's a good idea to create a separate email account for receiving email into your notebook. This allows you to keep the information meant for your notebook separate from your other email, and it helps you avoid wading through lots of emails in your notebook. 

For your privacy and security, NoteSuite lets you use an email account you control, rather than forcing you into a proprietary email system or subscription. Although NoteSuite works with virtually any kind of IMAP email account (but not POP accounts), it works best with Gmail. 

Here are the steps to set up your email account:
  1. Choose "Email" in Preferences
  2. Click the "Plus" button to add a new account. If you haven't already created an email account to use with NoteSuite, click "No." You'll then be given a link where you can create a new Gmail account.
  3. If you have an email account ready for NoteSuite, click "Yes," and enter the required information about the account, which is available from your email provider.
  4. Click Continue
  5. Let NoteSuite know the date you'd like to begin receiving emails and whether you'd like to receive All emails, or just ones you haven't already read. If you're using this email account just for NoteSuite (which is recommended), leave the "Delete From Server" box checked to keep your email account clean and fast. With most email services, NoteSuite places deleted emails in a temporary folder for 30 days, then permanently deletes them. So, if you accidentally delete an email, you may be able recover it by logging into your email provider's webmail service.
  6. Click the Save button

You're now ready to send emails to your notebook. You can receive these emails at any time by selecting the "Get Email" option from the File menu. 

More information about Receiving Email is available in the "Email Files to NoteSuite" help. 

2. Clip Web Pages

There are three ways to get articles from the web into NoteSuite: 

1. Web Clippers for Safari, Chrome, and Firefox 

Installing NoteSuite's Web Clippers in your favorite browser is very quick, and it makes it possible to save cleaned-up versions of web pages directly into your NoteSuite notebook as fully searchable notes pages, with both text and images, with just a click. 

NoteSuite will also clean up the clutter on web pages when it imports them. If the article you're clipping extends to multiple web pages, NoteSuite will often grab all of the pages when it clips the article. 

The NoteSuite Web Clipper consists of two components: An extension that installs a button in your web browser that lets you clip a web page, and special software for your Mac that sends these web clips to NoteSuite. 

If you chose not to install the web clipping capability when you initially installed NoteSuite, you can do so at any time by choosing "Install Additional Software" from the General tab in NoteSuite's Preferences. 

Web clipping extensions can also be installed directly from the NoteSuite website
 at <a href=""></a>. Keep in mind that you must have checked "Install Additional Software" in the NoteSuite preferences for these browser extensions to work properly. 

2. Sync with NoteSuite for Other Devices 

If you've turned on Syncing in NoteSuite, any web clips you clipped with NoteSuite on other devices will sync automatically with your Mac. 

3. Import from Instapaper or Pocket 

Instapaper and Pocket are services that let you clip web pages by installing bookmarklets in your browser. If you've clipped any articles through Instapaper or Pocket, you can import them into NoteSuite as fully searchable web pages. 

To import web pages from Instapaper or Pocket, choose "Cloud Services" in NoteSuite's Preferences and enter your account information. Then, whenever you'd like to import a web page from Instapaper or Pocket, either click the Add button in the main Notes toolbar or choose "Import" from the File menu. 

3. Import Files from Dropbox

NoteSuite lets you import files from Dropbox, as well as save files back to your Dropbox account. 

To import files from Dropbox, first set up your Dropbox account for NoteSuite by choosing "Cloud Services" from NoteSuite's Preferences. The first time you import from Dropbox, NoteSuite will ask you for your account information. Then, it will open your Internet browser so you can authorize your device directly with Dropbox. 

Once your Dropbox account is set up, you can import files from Dropbox either by clicking the Add button in the main Notes toolbar or choosing "Import" from the File menu. 

If you need to change Dropbox accounts, choose "Cloud Services" from the Settings menu. Then, tap on "Log out of Dropbox." 

NoteSuite can import the following kinds of files from Dropbox:
  • Word, Powerpoint, and Excel files
  • PDF files
  • Plain Text and RTF files
  • Pages, Keynote, and Numbers files (these are converted to PDF)
  • JPEG, GIF, and PNG images

4. Drag a File to the Notes Directory

You can drag any of the following files to NoteSuite's Notes directory (be sure the Directory sidebar is open and the Notes module is selected):
  • Word, Powerpoint, and Excel files
  • PDF files
  • Pages, Keynote, and Numbers files (these are converted to PDF)
  • Plain Text and RTF files

Once these files are placed in the Notes directory, they will automatically sync with NoteSuite running on other platforms if you've turned on syncing in Preferences. 

5. Drag an Image Into a Note

You can click-and-drag an image from the Mac desktop, and many applications, directly into a NoteSuite notes page. Just be sure a note is selected in the directory and drop the image where you'd like it to go in NoteSuite. (In some cases, NoteSuite will place this image where your cursor is located, rather than an exact spot on the note.) 

Once an image is placed in NoteSuite, you can change the way text wraps around it by right-clicking or control-clicking on the image and selected "Text Wrapping." 

6. Use Copy and Paste

After copying an image or text from another app, open a note in NoteSuite. Then, either right-click somewhere on a note and choose "Paste," or select "Paste" from the Edit menu. 

7. Sync with NoteSuite on Other Devices

Versions of NoteSuite are being released for a variety of platforms. Any documents, web pages, or images imported into NoteSuite on any device will sync automatically to other devices as long as you've turned on Syncing. 

You can turn on Syncing in the Preferences menu.

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