Support Center

Import Documents

Last Updated: Jul 11, 2013 06:16PM CDT
Here are some of the documents you can store in NoteSuite:
 
- PDF
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- RTF
- Web pages clipped in NoteSuite
- Web pages from Instapaper or Pocket
- Apple's Pages (NoteSuite converts these to PDF)
- Apple's Keynote (NoteSuite converts these to PDF)


 
Searching Documents
 
NoteSuite will search the content within your notes, PDF, MS Word, MS PowerPoint, RTF, and web pages when you enter a search term in NoteSuite's directory. You can also search for words within these files, and others, while they are open by tapping the Search button in the main toolbar.
 

Importing
 
There are six ways to get documents, images, and web pages into NoteSuite:
 
1. Email files to NoteSuite
2. Import web pages from Safari, Instapaper, or Pocket
3. Import files from Dropbox, Google Drive, and Box
4. Use the iPad's "Open In" feature
5. Copy text or images from another application and paste into NoteSuite
6. Sync with NoteSuite running on other devices



1. Email Files to NoteSuite
 
NoteSuite's email receiver is a great way to forward information you receive from other people to your notebook. Or, use it to send yourself a document, image, or to-do. NoteSuite currently handles email attachments up to 5MB, with higher limits planned for the future.
 
You can start emailing things to NoteSuite in just three easy steps:
 
1. Set up an email account within NoteSuite
2. Send emails to your NoteSuite email address from any email program
3. Choose "Get Email" from NoteSuite's Insert menu to download your emails



Setting Up Your Email Account
 
It's a good idea to create a separate email account for receiving email into your notebook. This allows you to keep the information meant for your notebook separate from your other email, and it helps you avoid wading through lots of emails in your notebook.
 
For your privacy and security, NoteSuite lets you use an email account you control, rather than forcing you into a proprietary email system or subscription. Although NoteSuite works with virtually any kind of IMAP email account (but not POP accounts), it works best with Gmail.
 
Here are the steps to set up your email account:
 
1. Choose "Email Receiver" in Settings
2. Choose "Turn on Email Receiving"
3. Tap the "Create New Account" button
4. Tap the "Create Gmail Account" button
5. Enter the required information
6. Write down your new email address
7. Tap the Save button
 
You're now ready to send emails to your notebook. You can receive these emails at any time by tapping the "Get Email" option in the Insert menu.
 
More information about Receiving Email is available in the "Send Email to NoteSuite" help.


 
2. Import Web Pages
 
There are three ways to get articles from the web into NoteSuite:
 
Import from Safari
 
If you find a web article you'd like to save while browsing in Safari on your iPad, you can clip it to your notebook with just three taps.
 
NoteSuite will import these web pages into your notebook as fully searchable notes pages, with both text and images, and it will also clean up the clutter on these pages when it imports them. If the article extends to multiple web pages, NoteSuite will grab all of them when it clips the article.
 
Just follow these steps once you find a web page you'd like to clip:
 
1. Tap the Share button in Safari
2. Choose "Copy"
3. Open NoteSuite
 
NoteSuite will now ask whether you'd like to clip this web page. This clipped web page will become a new, fully searchable note in NoteSuite.
 
Sync with the Mac version of NoteSuite
 
NoteSuite for Mac includes extensions for Safari, Chrome, and Firefox that let you clip web pages directly from these browsers into NoteSuite. Further, NoteSuite cleans these pages of clutter, combines multiple web pages into one article, and they will become fully searchable notes pages with both text and graphics.
 
If you've turned on syncing, these pages will show up in NoteSuite on your iPad automatically.
 
Import from Instapaper or Pocket
 
Instapaper and Pocket are services that let you clip web pages by installing bookmarklets in your browser. If you've clipped any articles through Instapaper or Pocket, you can import them into NoteSuite as fully searchable web pages.
 
To import web pages from Instapaper or Pocket, choose "Import" from the Insert menu and then pick either Instapaper or Pocket.

 

3. Import Files from Dropbox, Google Drive, and Box
 
NoteSuite lets you import and save files with your Dropbox, Google Drive, and Box accounts.
 
To import files from these cloud services, choose "Import" from the Insert button in the main toolbar. Then, choose the cloud service you use.
 
NoteSuite can import the following kinds of files from these cloud services:
 
- Word, Powerpoint, and Excel files
- PDF files
- Pages and Keynote files (NoteSuite converts these to PDF)
- Plain Text and RTF files
- JPEG, GIF, and PNG images
 
The first time you import from a cloud service, NoteSuite will ask you for your account information. Then, it will open your Internet browser so you can authorize your device directly with the cloud service.
 
If you need to change accounts within a cloud service, choose "Cloud Services " from the Settings menu. You can log out of your account from this menu.



4. Use the iPad's "Open In" Feature
 
You can import files from any app that takes advantage of the iPad's "Open In" feature, such as Apple's Mail program.
 
Tap the Share button in the other application. Then, choose "Open In." If the file is compatible with NoteSuite, you should see NoteSuite in the menu. After choosing NoteSuite in the menu, NoteSuite will open and import the selected document.
 
NoteSuite can import the following files through the "Open In" feature:
 
- Word, Powerpoint, and Excel files
- PDF files
- Pages and Keynote files (NoteSuite converts these to PDF)
- Plain Text and RTF files



5. Use Copy and Paste
 
After copying an image or text from another app, open a note in NoteSuite. Then, press down on the page for a second, and a magnifying glasss will appear. Release and, if the file copied correctly from the other app, you should see a "Paste" option on your screen.


6. Sync with NoteSuite on Other Devices
 
Versions of NoteSuite are being released for a variety of platforms. Any documents, web pages, or images imported into NoteSuite on any device will sync automatically to other devices as long as you've turned on Syncing.
 
You can turn on Syncing in the Settings menu.

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