Support Center

Email Files to NoteSuite

Last Updated: Jun 26, 2013 01:20PM CDT
NoteSuite's email receiver is a great way to forward information you receive from other people to your notebook. Or, use it to send yourself a document, image, or to-do. NoteSuite currently handles email attachments up to 5MB, with higher limits planned for the future.
 
You can start emailing things to NoteSuite in just three easy steps:
 
1. Set up an email account within NoteSuite
2. Send emails to your NoteSuite email address from any email program
3. Choose "Get Email" from NoteSuite's Insert menu to download your emails



Setting Up Your Email Account
 
It's a good idea to create a separate email account for receiving email into your notebook. This allows you to keep the information meant for your notebook separate from your other email, and it helps you avoid wading through lots of emails in your notebook.
 
For your privacy and security, NoteSuite lets you use an email account you control, rather than forcing you into a proprietary email system or subscription. Although NoteSuite works with virtually any kind of IMAP email account (but not POP accounts), it works best with Gmail.
 
Here are the steps to set up your email account:
 
1. Choose "Email Receiver" in Settings
2. Choose "Turn on Email Receiving"
3. Tap the "Create New Account" button
4. Tap the "Create Gmail Account" button
5. Enter the required information
6. Write down your new email address
 
You're now ready to send emails to your notebook. You can receive these emails at any time by tapping the "Get Email" option in the Insert menu.



Using an Existing Account
 
The purpose for NoteSuite's email receiver is to make it easy to send documents and to-dos to your notebook from your email program. We recommend that you keep a separate email account for your notebook for this purpose. You can use almost any kind of IMAP email account (but not POP accounts), but Gmail accounts work best.
 
To use an existing account:
 
1. Choose "Email Receiver" in Settings
2. Choose "Turn on Email Receiving"
3. Tap the "Use Existing Account" button
4. Choose from one of the pre-set email services, or choose "Other"
5. Enter the required information
6. Tap the "Check and Save" button

Advanced Options
 
1. Delete after Download:  Leaving this set to "Yes" speeds up downloads and reduces clutter. With most email services, NoteSuite will move your emails to a special "NoteSuite Trash" folder in your email account for 30 days and then delete them. This allows you to retrieve emails you didn't mean to delete by logging into your NoteSuite email account through your email provider via your web browser within these 30 days.
 
2. Server Name:  This must be an IMAP type of email server.
 
(Note that some email providers call their services "IMAP," when they're really POP servers. NoteSuite is not compatible with POP email services.)
 
3. Encryption:  If encryption is available from your provider, be sure to set this to "SSL/TLS"
 
4. Port:  The port number is available from your email provider.
 
5. Type of Emails to Get:  If you're using this email account with other products, you may wish to only receive certain kinds of emails in NoteSuite. Select the option that you prefer:  All, Only Read (recommended), Only Unread
 
6. Get Emails From <DATE>:  Let NoteSuite know the earliest date from which you would like it to retrieve emails.


 
Completing Email Setup
 
Once you're happy with all your email settings, tap the "Check and Save" button. NoteSuite will then verify that it can retrieve emails based on the settings you've entered. NoteSuite will let you know if there's a setting you should change.


Unreadable Emails
 
If NoteSuite encounters an email it can't read, either because of an email error or because the attachment is too large, it will put this email in a folder in your email account called "PB Unreadable." At this time, NoteSuite can accept attachments up to 5MB, with higher limits planned for the future.

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